Smart & Connected Communities

Booking Airfare and Hotel

TRAVEL DETAILS/SUPPORT:

Airfare, lodging, meals in transit/during the workshop and ground transportation will be covered, but are limited to:

East Coast domestic attendees – $1337

West Coast domestic attendees – $1254

Foreign attendees – $2010

**EXPENSES OVER THE TRAVEL LIMITS ARE THE ATTENDEE’S RESPONSIBILITY. **

AIRFARE:

Roundtrip coach airfare will be paid by Electrical Engineering.  

Domestic attendees may arrive on 12/9/18 and depart on 12/11/18.

Foreign attendees may arrive on 12/9/18 and depart on 12/12/18.  

You will be responsible for any balance if there is a difference in price for arriving and departing outside these dates.

Contact Cathleen Fleming (Cathleen.Fleming@cbtravel.com, (205) 874-8502 / (888) 220-1072) from Christopherson Travel to arrange your airfare. Mention Electrical Engineering / Purchase Path #971199 and provide the following:   

  • Your legal name as it appears on your photo ID (first, middle, last)
  • Email address
  • Phone #
  • Date of birth and gender (required by TSA)
  • Seat preference (aisle, middle, window)
  • Departure city, date and time
  • Arrival city (Seattle), date and time
  • Return departure city (Seattle), date and time
  • TSA know traveler # and/or Redress #, if applicable
  • Frequent Flyer and/or Passport info, if applicable

 

HOTEL:

Standard Queen, Two Queens or a King room at University Inn 4140 Roosevelt Way NE Seattle, WA 98105 will be paid by Electrical Engineering.  

Domestic attendees may arrive on 12/9/18 and depart on 12/11/18.

Foreign attendees may arrive on 12/9/18 and depart on 12/12/18.  

You will be responsible for any room charges/taxes outside these dates.

You may make your reservation online through this SCCRCN Workshop link.

  • Enter the appropriate dates and select “check availability” 
  • Select “view available room types” and select which room type
  • Enter the remaining information to finalize the reservation
    • Your personal credit card information will be required for the reservation.  It will be charged only if you incur incidental expenses.

You may also call 866-866-7977 to make your reservation.  Please use the group code SCCRCNDEC.

REIMBURSEMENT AFTER THE TRIP:  (Only if your travel limit has not been met)

Complete the Travel Reimbursement Form and submit to travel@ee.washington.edu with applicable receipts for ground transportation.

You are entitled to claim the daily meal per diem rate while in transit. Meal
receipts are not required, but based on the meal per diem rate for Seattle, WA.

*Alcohol is not reimbursable.

For Foreign attendees, please also submit a copy of your passport identity page and I-94 form.